Job Details

Accounts Payable Admin

Founded in 1984, Firetrol is the national leader in fire protection & life safety services. We are seeking an Accounts Payable Admin for Firetrol's district office in Houston, TX.

Under the direction of the Office Manager, this position will be performing administrative/accounts payable functions in accordance with established procedures.

The successful candidate will oversee multiple administrative duties, which include:

• Answer incoming calls.
• Process vendor invoices, including matching to POs, verifying pricing, terms, and charges
• Review and enter invoices with correct vendor ID, GL coding, and approvals
• Maintain and organize A/P files and records
• Ensure payments are applied to the correct invoices
• Scan and email invoices to corporate for payment
• Investigate and resolve A/P issues, discrepancies, and material irregularities
• Review vendor statements and resolve past-due or incorrect items before submitting to corporate
• Correct reconciliation errors identified by corporate A/P
• Manage accounts payable using Great Plains and other programs
• Provide accurate data entry and assist the purchasing department as needed
• Offer professional administrative and clerical support to colleagues and supervisors
• Assist with general office tasks and other responsibilities to support the business
• Take on additional duties once familiar with systems and processes