Job Details

About the Role

We are looking for a detail-oriented Administrative Operations Specialist to join our team. This is an in office position that helps to connect our chemical blending operations to our financial backend. You will be responsible for the full lifecycle of a job—from tracking the initial service request to ensuring every raw material and cost is accounted for and ready for invoicing. As a key player in a growing small business, you won't just be a number in a department. This role offers a unique "seat at the table" where your work directly influences the company's trajectory.

• Executive Exposure: You will work closely with leadership, gaining a front-row seat to owner-level decision-making and the strategic side of running a service company.
• Industry Innovation: You'll be at the forefront of the O&G sector, gaining deep exposure to specialized chemical applications and technical workflows that are driving the industry forward.
• Career Trajectory: We are looking for someone who wants to grow with us. As our operations expand, this role is designed to evolve into higher-level operational management or leadership.

What You'll Do

• Job & Field Tracking: Monitor ongoing service jobs and maintain real-time status updates to ensure nothing falls through the cracks.
• PO & Documentation Management: Accurately submit Purchase Orders (POs) and manage critical blend sheets to ensure technical compliance and inventory accuracy.
• Cost Analysis: Keep a sharp eye on job costs, ensuring that materials, labor, and overhead align with project estimates.
• Pre-Invoicing Support: Package completed job data and cost sheets for the Accounts Receivable (AR) department to ensure seamless and timely billing.

What We're Looking For

• Industry Experience: Previous experience in the Oil & Gas sector is preferred.
• Service Company Background: Specific experience working for an O&G service provider—ideally within chemical services—is a major plus.
• Operational Mindset: You understand how a blend sheet translates to a field ticket and eventually an invoice.
• Software Savvy: Proficiency in Microsoft Systems and Excel is essential for tracking complex job costs.