Job Details

Office Administrator

The Office Administrator supports the daily operations of the office by ensuring a well-organized, efficient, and fully functional workplace. This role oversees office supplies, facilities coordination, mail services, and travel logistics, while also providing general administrative support across departments. The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage the ordering, receiving, and distribution of office and breakroom supplies, including tracking inventory levels across departments.
• Maintain clean, organized, and fully stocked common areas, including conference rooms, kitchens, and breakrooms.
• Coordinate and oversee janitorial and housekeeping services; ensure cleanliness standards are consistently met.
• Monitor and replenish water, janitorial, and general-use supplies in office, warehouse, and production areas.
• Perform basic troubleshooting of office equipment (printers, conference room technology, connectivity issues) when IT support is unavailable.
• Maintain office equipment inventory and service records; coordinate repairs and preventative maintenance as needed.
• Oversee front desk operations, including greeting visitors, managing inquiries, and ensuring a professional first impression.
• Handle incoming and outgoing mail and packages, including sorting, distribution, and shipment processing.
• Manage company mailbox and ensure timely distribution of correspondence.
• Assist with invoicing, bill payments, purchase orders, and vendor coordination.
• Arrange business travel, including flights, accommodations, transportation, and guest housing.
• Coordinate visitor logistics such as airport pickups and on-site arrangements.
• Plan and coordinate employee engagement activities, including monthly celebrations and office events.
• Support a positive workplace culture by maintaining a comfortable and welcoming office environment.

Qualifications

• High school diploma or equivalent required
• Associate's degree or higher preferred
• 2+ years of experience in office administration, facilities coordination, or a similar role
• Experience managing multiple administrative functions in a fast-paced environment preferred

Skills & Competencies

• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Proactive problem-solving mindset with attention to detail
• Basic troubleshooting skills for office equipment and technology
• Proficiency in Microsoft Office or similar tools