Job Details

Executive Assistant to the CEO

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide direct support to our CEO and help drive key organizational initiatives. This role is ideal for someone who thrives in a fast-paced, mission-driven environment and enjoys working at the intersection of leadership, operations, and community impact.

In this position, you'll play a critical role in supporting executive operations, coordinating board activities, and contributing to fundraising and development efforts. You'll also serve as a key point of contact for internal and external stakeholders, including board members, donors, and community partners.

Why This Role Matters

• Work closely with executive leadership and gain high-level organizational insight
• Play a key role in supporting fundraising and mission-driven initiatives
• Engage with board members, donors, and community stakeholders
• Contribute to projects that directly impact the organization's growth and success

Executive Support

• Manage the CEO's calendar, meetings, and travel logistics
• Prepare correspondence, reports, presentations, and briefing materials
• Track priorities and follow up on key action items
• Serve as a liaison between the CEO and internal/external stakeholders

Board & Governance

• Coordinate board and committee meetings, including agendas and materials
• Prepare board packets and record meeting minutes
• Maintain governance documents and support board communications
• Assist with onboarding new board members

Fundraising & Development

• Support fundraising initiatives and donor engagement efforts
• Assist with donor communications, acknowledgments, and reporting
• Maintain and update donor records in CRM systems
• Help coordinate fundraising events and community engagement activities

Events & Projects

• Provide logistical support for meetings, events, and special projects
• Assist with cross-functional initiatives and organizational priorities

What You Bring

• 3–5 years of executive administrative experience (nonprofit experience preferred)
• Strong organizational and time-management skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• High level of discretion and professionalism when handling confidential information
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms

Key Strengths for Success

• Attention to detail and follow-through
• Strong relationship-building and interpersonal skills
• Problem-solving mindset and initiative
• Flexibility and adaptability in a dynamic environment
• Commitment to the mission and values of the organization

Work Environment

This role is primarily office-based and may occasionally require early morning or evening availability to support board meetings, events, or fundraising activities.