Job Details

Come join a well established and growing law firm in Greenway Plaza.

The Legal Bonds Assistant will support the preparation, review, and distribution of bond transcripts and legal documentation, ensuring accuracy, consistency, and compliance in a fast-paced, deadline-driven environment. This role manages multiple concurrent projects, coordinates with internal teams and external consultants, assists with contract review and board meeting materials, and maintains organized records and client information.

RESPONSIBILITIES

• Prepare electronic transcripts and related legal/transactional documents with a high level of accuracy
• Review, proofread, and format documents to ensure consistency, completeness, and adherence to established standards
• Assemble exchange bond documentation packages and prepare materials for distribution
• Draft transmittal letters and coordinate delivery of finalized transcripts and supporting materials
• Maintain proper version control using track changes and document management systems
• Manage multiple transcript and documentation projects simultaneously under strict deadlines
• Independently track progress and proactively follow up on outstanding items
• Prioritize daily workload and adjust as needed in a fast-paced environment
• Monitor and manage the Contracts Review inbox, triaging requests and communicating deadlines, assignments, and billing details
• Coordinate with internal departments and external consultants to collect required documentation and resolve outstanding issues
• Schedule meetings and conference calls, and support pre- and post-board meeting logistics including printing, copying, and signature routing
• Follow up on contract revisions, updates, and status tracking to ensure timely completion
• Upload, organize, and maintain documents across multiple file-sharing and document management systems
• Maintain client databases, including contact directories, organizational charts, calendars, and custom data fields
• Research client records and compile summaries, reports, and supporting documentation as needed
• Prepare routine correspondence and standardized legal documentation
• Develop a strong understanding of client-specific requirements and contract attorney workflows
• Maintain strict confidentiality and exercise sound professional judgment at all times

QUALIFICATIONS

• Highly organized with strong time management skills
• Excellent written and verbal communication skills
• Strong proofreading and attention to detail
• Experience drafting, reviewing, and editing legal or transactional documents
• Ability to work independently and manage multiple priorities
• Strong interpersonal skills and professional discretion

REQUIREMENTS

• Bachelor's degree required
• 2+ years of professional experience required
• Advanced proficiency in Microsoft Word, Excel, Adobe Acrobat, and Dropbox
• Strong organizational and multitasking abilities
• Ability to learn quickly and work under tight deadlines