Job Details

Freight & Logistics Team Member

The role will work within the Freight & Logistics team to ensure the fulfilment of the requisitions for goods and services along the entire Supply chain, from the requirements to delivery. The overall objectives are:

• Ensure that both Supply Chain and the Company Policies, Procedures and Processes are implemented, enforced and, when applicable, developed and improved.
• Monitor and optimize total costs, while respecting the goods or service requirements and delivery criteria.
• Assist in the formalization and monitor Service Level Agreements (Request for Proposal) with immediate Head of Supply Chain and all key stakeholders, ensuring they are implemented, respected, regularly monitored, reported and updated.
• Process goods and services requisitions for his/her area of responsibility along the entire Supply Chain (from receipt of Request, Purchase Order, expediting through to delivery).
• Ensure that the Supply Chain and the Company policies, procedures and processes are implemented and respected.
• Maintain day-to-day relations with the internal clients on Supply Chain related topics.
• Review and monitor performance against Frame Agreements with all key stakeholders, ensuring they are implemented, respected and regularly monitored and reported. Implementing all opportunities for improvement/corrective actions as identified and agreed.
• Review and attentively monitor and enforce compliance of all internal clients and stakeholders with procedures, suggesting procedural improvements to the Line Manager.

Main Responsibilities:

• Expediting follow up Process for PO
• Collection of material (Material Pick up)
• Agents' assignation and invoicing
• Analysis of Freight - based on best prices, better transit time and service
• Delivery confirmation
• OS &D Process (Overage, Shortage or Damage)
• Non-Conformity process and Follow UP
• Agent invoicing (PO Process and analysis)
• Incoterm (Ex-works)
• Cargo reception & verification - Line-item check, Material receipt
• Cargo Consolidation - Nature of material, importance and urgency for OPS
• Cargo Identification/Labeling & Packing for exportation / importation
• Shipping documents verification - AWB, Commercial Invoice (Serial / Part number(s), HTS code & license requirements, Exporter & Importer details) & Packing List
• Departure, Arrival and delivery notification and confirmation
• Port Calls Logistic and Tracking (PO Process and POD Follow UP)
• Service report and DN receptions and follow up
• Materials transfer outgoing from the vessels follow up
• Materials Reception follow up (MTL reception)

Main Accountabilities:

• Ensure the Logistics team, tools and processes are optimized and meet the needs of the business.
• Regularly review the logistics service levels and customer feedback ensuring that any adjustments and opportunities for improvement are implemented in a timely fashion based on NCR's.
• Provide timely and accurate Logistics status/project reporting.
• The individual has the duty to care for their own health and for others affected by their actions at work.
• Demonstrate the ability to locate all relevant health, safety, environmental and quality procedures at their worksite.
• Demonstrate the ability to identify different areas in the workplace, the risks associated with each and a basic understanding of the regulations.

Roles and Responsibilities:

• Monitor and respond promptly to all incoming communications from both internal and external business partners.
• Monitor PR and/or PO approvals in TM Master in accordance with the DOA and expedite as required.
• Expedite/coordinate and monitor delivery progress of goods and services as required and resolve anomalies as applicable.
• Onward shipping to end-user destination in conjunction with in-house/external logistics/shipping agents. Qualify the expressed needs and handle problems related to logistics flows in conjunction with supervisor, implement corrective actions and decide to change the delivery method, if necessary.
• Keep end users informed of the delivery status at all stages of the Supply Chain process and in particular regarding supplier issues and delivery dates, receipt status, onward shipping plans and ultimate forecasted delivery dates
• Facilitate liaison between Suppliers and Finance & Accounting.
• When applicable, supervise and control supplier invoices, validate incidental expenses on invoices and pass them on to his/her manager for validation authorizing payment.
• Manage disputes with suppliers through conclusion.
• Suggest updates to this job description

Required Competencies:

• Degree in Supply Chain, Business Administration, or related discipline from two-year college or university required.
• Knowledge of the Supply Chain information systems.
• Minimum 3 years of experience in supply chain, preferably in Seismic, Oil Service or Marine industry.
• Excellent communication skills.
• Ability to work as a team player with a spirit of initiative and achievement orientation.
• Flexible attitude to new situations and requirements.
• Integrity and Trustworthiness.
• Customer orientation and service mindedness.
• Business mind-set, detail and result focused with good negotiation skills.
• English is mandatory, verbal and written (Excellent Level)