Job Details

A leading global financial services firm is seeking a highly organized and professional Office Administrative Support specialist to join its Private Wealth Management team. This role is ideal for someone who thrives in a fast-paced, client-facing environment and enjoys being the go-to person for keeping operations running smoothly.

You'll play a key role in supporting day-to-day office functions, assisting internal teams, and helping deliver a high-quality experience for both clients and colleagues.

Key Responsibilities:

• Provide day-to-day administrative and office support
• Handle incoming and outgoing mail, including sensitive financial documents
• Manage travel arrangements and process expense reports for team members
• Maintain calendars, coordinate schedules, and answer incoming calls
• Organize and support internal and external events, meetings, and interviews
• Book conference rooms, coordinate catering, and prepare materials
• Serve as a point of contact for visitors and building services
• Support the Wealth Management team with client servicing and operational tasks

Qualifications:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• 2+ years of experience in a professional office environment preferred
• Bachelor's degree preferred but not required
• Strong communication skills (written and verbal)
• Highly organized with strong attention to detail
• Ability to multitask and prioritize in a fast-paced setting
• Professional demeanor and client-service mindset
• Strong judgment, integrity, and reliability
• Team-oriented with a proactive attitude

Please submit your resume for immediate consideration!

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