Job Details

The Office Administrator supports the daily operations of the office by ensuring a well-organized, efficient, and fully functional workplace. This role oversees office supplies, facilities coordination, mail services, and travel logistics, while also providing general administrative support across departments. The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities:

Office Operations & Facilities Management

• Manage the ordering, receiving, and distribution of office and breakroom supplies, including tracking inventory levels across departments.

• Maintain clean, organized, and fully stocked common areas, including conference rooms, kitchens, and breakrooms.

• Coordinate and oversee janitorial and housekeeping services; ensure cleanliness standards are consistently met.

• Monitor and replenish water, janitorial, and general-use supplies in office, warehouse, and production areas.

• Perform basic troubleshooting of office equipment (printers, conference room technology, connectivity issues) when IT support is unavailable.

• Maintain office equipment inventory and service records; coordinate repairs and preventative maintenance as needed.

Front Desk & Administrative Support

• Oversee front desk operations, including greeting visitors, managing inquiries, and ensuring a professional first impression.

• Handle incoming and outgoing mail and packages, including sorting, distribution, and shipment processing.

• Manage company mailbox and ensure timely distribution of correspondence.

• Assist with invoicing, bill payments, purchase orders, and vendor coordination.

Travel & Logistics Coordination

• Arrange business travel, including flights, accommodations, transportation, and guest housing.

• Coordinate visitor logistics such as airport pickups and on-site arrangements.

Employee Engagement & Support

• Plan and coordinate employee engagement activities, including monthly celebrations and office events.

• Support a positive workplace culture by maintaining a comfortable and welcoming office environment.

Qualifications:

Education:

• High school diploma or equivalent required

• Associates degree or higher preferred

Experience:

• 2+ years of experience in office administration, facilities coordination, or a similar role

• Experience managing multiple administrative functions in a fast-paced environment preferred

Skills & Competencies:

• Strong organizational and multitasking abilities

• Excellent communication and interpersonal skills

• Proactive problem-solving mindset with attention to detail

• Basic troubleshooting skills for office equipment and technology

• Proficiency in Microsoft Office or similar tools

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