Job Details

Mail Services Inside Messenger, Houston

The Houston office of Baker Botts LLP is currently seeking a Mail Services Inside Messenger. Under direct supervision, performs a variety of functions as part of a team with other Office Services staff and supervisors to provide service for office personnel. The candidate will perform a variety of messenger and inside delivery duties to ensure timely distribution of messages, mail, printed materials and supplies. This position also handles a variety of Conference Services duties including conference room set-ups, food presentations, stocking kitchens and maintaining a clean environment and providing superb service to clients, visitors and internal customers. This is a full-time, non-exempt position requiring a five day work week with excellent benefits. Flexibility for additional hours is required when necessary.

Essential Duties and Responsibilities:

• Makes regular mail trips to various practice floors. Sorts and delivers all incoming U.S. mail, courier packages, IST copy jobs and interoffice materials i.e.: envelopes, memos, files, library circulations. These duties require the ability to walk, stand or sit for periods of time; as well as to lift and move boxes or equipment weighing approximately 30 pounds or greater.
• Must pick up material and sort or process the material for delivery as needed.
• Required to perform interoffice runs. Must pick-up and deliver material deposited into special boxes, which are located on various floors, as scheduled. This will require the ability to move from floor to floor on an hourly basis.
• Required to update carts or sorting boxes according to new arrivals, departures, and office moves or changes. This will require pushing a cart without assistance to various floors. Some packages may be located on the bottom shelf of the cart and requires the ability to bend, crawl, twist and pull.
• Required to assist the secretaries and attorneys on their floors i.e.: file deliveries while on the floor, returning and processing packages for outgoing mail and/or courier delivery.
• Required to process faxes as needed.
• Assist the supervisors and dispatchers in completing special tasks as assigned.
• Required to maintain Supply Room Cabinets. This requires the ability to push or pull a loaded dolly weighing approximately 30 pounds, on carpeted or uncarpeted flooring without assistance.
• Moving of office furnishings and equipment independently and as part of a team. This will require the ability to lift up to 50 pounds or at times more.
• Must be able to assist with Conference Room setups. These duties require the ability to lift and move tables, chairs, podiums, and other furniture and/or equipment weighing a minimum of 50 pounds. Tasks are assigned on short notice at times and within a small timeframe for completion.
• Delivers copy paper stock for copiers and printers on various floors. This may require bending, squatting and lifting in order to place paper on shelves.
• Delivers and installs soda fountain syrups and CO2 tanks to various floors. This requires the ability to move from floor to floor without assistance and pull or push a cart/dolly with CO2 tanks. This also requires the ability to lift, kneel, squat and bend in order to properly install soda syrup underneath cabinets.
• Maintain office supplies stocked in break rooms.
• Other tasks as assigned by Conference and Office Services Manager or Office Administrator.

Qualifications:

• High school diploma required; College degree a plus.
• One year minimum experience in customer service, law firm experience preferred.
• Basic knowledge of computer software including Outlook and Word.
• Must have the ability to learn new software for various tasks, including but not limited to processing mail and inputting time.
• Excellent customer service skills and ability to work well independently, as well as with others is required.
• Ability to follow directions and established procedures.
• Ability to prioritize tasks associated with conference room schedules and events.
• Ability to communicate effectively, both orally and in writing. This includes drafting professional e-mails to lawyers, staff and visitors.
• Ability to maintain confidentiality of information.
• Able to lift up to 30 pounds, move full file boxes with the use of a hand truck and able to push carts with supplies from one area to another.
• May also require the ability to lift, squat, kneel and bend as well as use a step ladder.
• May require some office furniture moving within space and familiarity with hand tools. Some objects in the kitchens and conference rooms may be located in obscure or high places.
• Must be able to use elevator.
• Must have a sense of organization and be able to multi-task at all times.
• Must have willingness to learn and initiative to take on new tasks.
• Must be reliable and a self-starter.

Other duties and responsibilities:

• Maintain office supplies stocked in break rooms.
• Other tasks as assigned by Conference and Office Services Manager and Office Administrator.

Extent of Public Contact (Within and outside the Firm):

• Extensive daily contact with lawyers, staff and colleagues.
• Frequent contact with outside vendors.

Physical Demands:

• Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms.
• Must be able to function in a standard office environment.
• Must be able to push or pull loaded dolly weighing approximately a minimum of 30 pounds, on carpeted or uncarpeted flooring without assistance.
• Must be able to routinely lift and carry catering supplies such as, food trays and equipment weighing up to 30 pounds.
• Must be able to assist in lifting and moving furniture and equipment weighing 50 pounds or greater.
• Must be able to retrieve and replace objects from high shelves using appropriate step ladder.
• Must be able to stand or walk for four hours daily.
• Must be able to sit, concentrate and work for one hour without a break.
• Must be able to lift, squat, kneel and bend and have the ability to lift 30 lbs. or more.
• Must be able to function in a standard office environment.

Working Conditions and Environment:

• This role is performed 100% in the Houston office.
• Work is normally performed in a standard office environment, but may, on occasion, involve moderate exposure to dust, dirt and/or extreme temperature.
• Position is full-time and requires a five-day work week and standard hours as outlined in the firm policy manual. Must be available to work overtime, to perform the essential duties of the position.

Baker Botts is committed to cultivating a culture where our attorneys and staff thrive professionally and personally. We are proud to offer a comprehensive benefits program designed to support and enhance the overall wellbeing of our employees and their families.

Baker Botts L.L.P. is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, gender, sex, age, religion, creed, national origin, citizenship, marital status, sexual orientation, disability, medical condition, military and veteran status, gender identity or expression, genetic information or any other basis protected by federal, state or local law.