Job Details

Special Education Secretary@ Special Education Department

Primary Purpose: To contribute to the efficient operation of the Central special Education office, by assisting and relieving administrative coordinators of paperwork and impediments so he/she may devote maximum attention to the central focus of educational administration.

Qualifications

Education/Certification:

• High school graduate or GED
• Valid Texas Drivers License, Auto Liability Insurance (must show proof), and a clean driving record

Special Knowledge/Skills/Abilities:

• Experience in computer applications (Office 365, Word, Outlook, Excel) and willingness to learn emerging technologies such as IEP Management Software
• Ability to plan, organize, mediw schedule work projects while maintaining flexibility
• Able to interpret oral and written instructions from supervisor, complete tasks within timelines and multi-task?isli>
  
• Demonstrate a professional attitude
• Excellent organization, communication, and interpersonal skills
• Bilingual (English/Spanish) skills preferred

Experience:

• Three (3) years experience in Secretarial, Front Office, (Registration or Attendance Clerk), or SEMS Clerk (preferred)

Major Responsibilities and Duties: Program Management

• Transcribe and prepare various types of correspondence, reports, notices, recommendations, etc.
• Obtain, gather, and organize pertinent data as needed and put it into usable form.
• Maintain a regular filing system (paper and electronic), as well as confidential files (if required), and process incoming correspondence as instructed.
• Place, receive and screen telephone calls, and record messages.
• Order and maintain supplies as needed.
• Greet and receive visitors, vendors, etc.
• Collect, sort, and deliver mail.
• Assist in organizing materials and facilities for meetings.
• Prepare correspondence, forms, manuals, reports, presentations, and other documents for the administrator(s) assigned.

Other

• Conduct oneself in a professional, ethical, and responsible manner.
• Follow district safety protocols and emergency procedures.
• Maintain an appropriate level of technology competence to meet the current and future needs of Alief.
• Implement alternative methods of instruction as needed.
• Ensure safe and timely transport of materials and equipment to designated locations.
• Perform zurck duties as assigned.

Supervisory Responsibilities

• None

Evaluation

• Performance of this job will be evaluated in accordance with provisions of the Boards policy on evaluation of Non-Instructional Paraprofessional Personnel.



Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including computer and peripherals

Posture: Standing, prolonged sitting, occasional kneeling/squatting, bending/stooping, pushing pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of a mouse; occasional reaching; may also require climbing stairs and reaching overhead

Lifting: Moderate lifting and carrying (up to 15 pounds); May require occasional heavy lifting and carrying (15-45 pounds)

Environment: May work prolonged or irregular hours; frequent district-wide travel; all campuses are temperature controlled with hard surface floors

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

The full job description for this position is included within this job posting. By applying for this position, you are accepting the responsibilities and duties of this position as they are listed in the job description.

Hiring administrators review applications, interview, and recommend for hire.

Calendar Days: 235

Pay Grade: CSP4

2025-2026 Salary Range Min. $34,102 Mid. $40,805 Max. $47,503 (Based on previous experience)

Salaries are determined by the number of completed and eligible years of service at an accredited school.