Job Details

SESCO Cement is a subsidiary of an international, diversified group of companies with revenues of $2.3 billion, and is a distributor of building materials. With a growing footprint of satellite locations and distribution partners across the U.S., they continue to expand their reach and realize their vision of bringing construction to an era of brighter possibilities, with a focus on providing customers with superior products to help them build and manufacture high-quality merchandise. Being an Equal Opportunity Employer, we strive to create a culture of community where anyone can reach their highest potential.

Job Description: Project Administrator

A Project Administrator is part of a team that operates almost as a separate engineering and construction arm mostly handling capital projects. The growing demand in the construction and building materials industry has propelled them to invest in building new facilities that can help expand their market reach. This dynamic team is committed to providing excellent engineering, procurement, and construction services. They strive for top quality candidates to ensure their successful development. Time management and being able to handle multiple tasks at once is required as you help with streamlining and organizing the processes for the team.

Responsibilities

• Maintain project folder structures on SharePoint/OneDrive (Master Docs, Sub-Projects, Closeouts).
• Track and verify invoice/PO logs in Excel and flag any POs that exceed their original value.
• Review vendor invoices for accuracy (PO match, ticket verification, attached quotes, and correct amounts).
• Maintain and update the Master PO Audit across all projects. (Could be admin but since majority of POs are for projects, it might be best for Project Controls)
• Maintain and regularly update the Project Budget & Cashflow Master Sheet to ensure all formulas are correct and nothing is missed.
• Prepare meeting agendas or minutes as needed (AI note-taker used for most).
• Handle invoice/vendor communication as needed.
• Credit applications and vendor set ups as needed.
• Ensure POs include quotes and documentation before processing.
• Manage Procore, Monday.com, and TalentLMS dashboards for team tracking and visibility.
• Build automation dashboards in Monday.com for task tracking and project health.
• Develop and update workflows, templates, and SOPs for Procore, SAP, and vendor/invoicing processes.
• Create and update training materials (guides, quizzes, labeled diagrams for valves, dust collectors, MCCs, etc.).
• Coordinate onboarding logistics and training assignments for new hires.
• Plan and coordinate quarterly team-building events (activities, reservations, travel logistics).
• Manage monthly team dinners (reservations, calendar invites, travel logistics).
• Order Friday lunches via UberEats or DoorDash.
• Manage Amazon subscriptions for trailer snacks and consumables.
• Upload PEX receipts monthly for meals and entertainment.
• Coordinate travel logistics as needed for interviews, onboarding, and team events.
• Keep and maintain a log of all admin accounts (permits, Procore, Amazon, Monday.com, etc.) including usernames and passwords, ensuring information is current and accessible to the appropriate team members.

Qualifications

• Bachelor's Degree
• Running and analyzing reports
• Excellent verbal and written communication skills
• Experienced with MS Office Suite products (Excel, Word, Outlook, and PowerPoint) Exposure to MS Project a plus
• Solid organizational skills including attention to detail and multi-tasking skills
• Problem solving skills
• Experience in a fast-paced environment

Sesco Cement is an equal opportunity, affirmative action employer providing equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law.

Sesco Cement is committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and either need assistance applying online or need to request an accommodation during the interview process, email Human Resources at

...@sescocement.com