Job Details

Primary Role

The Purchasing Coordinator is responsible for managing day-to-day procurement activities, including sourcing materials and services, maintaining vendor relationships, and ensuring a consistent flow of supplies to support organizational needs.

Key Responsibilities

• Procure required products or services within the organization and obtain price quotes when applicable.
• Prepare and issue purchase orders; track and confirm receipt of orders.
• Coordinate with suppliers to ensure timely and accurate delivery; expedite and resolve issues as needed.
• Identify and research prospective suppliers.
• Prepare and evaluate Requests for Proposals (RFP).
• Review of proposals and negotiate pricing and terms.
• Monitor supplier performance and ensure timely delivery of all products.
• Design and maintain supplier performance reports; address and resolve issues proactively.
• Review purchase requests for proper coding and authorization; expedite orders when necessary.
• Identify, research, and resolve back-order discrepancies; source alternatives to prevent shortages.
• Maintain and update the Supplier Data Base

Other Duties Include

• Assist in generating client proposals.
• Support fulfillment of client pre-qualification requirements.
• Answer incoming calls and provide assistance as needed.

Relationships

• Collaborate with internal teams and external suppliers to ensure smooth procurement processes.

Goals

• Commitment to contribute to the growth and continuous improvement of interpersonal and interdepartmental relationships within Evosite.

Qualifications

• Project Management skills.
• Supply Chain designations (SCMP/CPP/Other)
• Advanced PC knowledge; SQL/VBA, ERP systems (eg SAP/Axapta)
• Strong understanding of Strategic Sourcing and best-practice procurement tools.
• Familiarity with manufacturing environments preferred custom manufacturing is considered an asset.

Education/Experience

• Associate degree or equivalent from a two-year college or technical school; OR
• Six months to one year of related experience/training; OR
• Equivalent combination of education and experience.

Competencies Required

• Communication: Clear verbal and written communication; active listening; appropriate methods for sharing information.
• Customer Service: Handles challenging situations professionally; responds promptly; seeks feedback; meets commitments.
• Dependability: Follows instructions; takes responsibility; meets deadlines; communicates alternate plans when necessary.
• Planning & Organizing: Prioritizes tasks; manages time effectively; sets realistic goals and action plans.
• Quality: Ensures accuracy; seeks continuous improvement; applies feedback; monitors own work.
• Technology Use: Demonstrates required technical skills; adapts to new tools; troubleshoots issues; leverages technology for productivity.

Personal Attributes

• Positive attitude
• Team-oriented
• Strong attention to detail
• Excellent written and verbal communication
• Negotiation skills considered an asset

Desired Behaviors

• Make fact-based decisions having done the hard work of obtaining actual data
• Drive continuous improvement through personal initiative and innovation
• Learn from failures in a positive/structured way… focusing on process and other improvements going forward
• Achieve results by consistently meeting our commitments
• Focus on what's important to our customers (internal or external)
• Develop a culture of celebrating our successes… customer wins, improvements and demonstrated good behavior