Job Details

Position Summary

The HR Administrative Assistant contractor is responsible for providing administrative support to the human resources team. The ideal person will be experienced in working with confidential information, have excellent written communication skills and be able to anticipate arising needs.

RESPONSIBILITIES

• Draft email communications for HR department to send out.

• Prepare Excel import files related to benefits.

• Prepare new hire kits. Mail new hire kits where requested.

• Perform I-9 Audits.

• Review, code, and record all HR invoices.

• Keep HR SharePoint site updated with relevant documents.

• Update wellness calendar.

• Track and handle all contractor COEs.

• Handle mass mailings for HR department.

• Create forms for HR/Payroll.

• Update communications pieces for employees.

• Reception coverage.

• Be flexible to other duties as needed to support the office and HR department.

REQUIREMENTS

• At least 3 years of administrative assistant experience working with confidential records.

• Exposure to HR department.

• Excellent attention to detail and accuracy.

• Advanced experience in Excel and Word required.

• Ability to plan and organize workload, adapt to changing priorities and work well under pressure with minimum supervision.

• Solid interpersonal communication skills and the ability to build relationships in a small team environment as well as with external parties.

• Bring a positive team player attitude that is dependable and committed to the objectives given.