Job Details

AP Specialist

Reporting To: AP Manager
Direct Reports: No
Status: Full-Time
Exempt/Non-Exempt: Exempt
Division: Finance

Job Purpose:

We are seeking an experienced Accounts, Payable Specialist with experience in high volume invoice processing. In this role, you will be responsible for the day-to-day processing of invoices, and debit memos as issued by the vendors for products and services purchased.

Key Job Responsibilities:

· Develop & maintain reports for supporting finance operations (Rebates, Co-Op, In-Transit)
· Account reconciliations – both Vendor accounts and General Ledger accounts
· Back-up support for check processing
· Day-to-Day processing of invoices, and debit memos as issued by the vendors for product and services purchased.
· Validation of an authorized purchase with purchase order and/or authorized signature, review of costs, and quantities ordered vs. received vs. invoiced.
· Filing shortage and cost variance claims with vendors
· Following up with vendors on credits (debit memos) due to the company.
· Tracking invoices through the authorization process through payment
· Work with auditors for obtaining the proper documentation needed for review

Requirements:

· High School and or Associate Degree
· Proficient with Excel and Microsoft Office tools
· Minimum of 2 years of accounting experience
· Need excellent written and verbal communication
· Strong understanding of accounting theory
· Highly detail-oriented and organized in work
· Ability to meet assigned deadlines

Benefits:

We offer a competitive compensation plan complete with attractive benefits offerings that include (not limited to) medical, dental, vision, life insurance, 401k, paid time off and opportunities for advancement.

Environmental/Occupational Health and Physical Requirements:

Typical 9-hour day to include reaching, standing, walking, kneeling, lifting and carrying. To perform the duties of this job the employee must be capable of working in a fast-paced environment. The heavy lifting of 50lbs or more may be required. Employee also share the responsibility to perform routine housekeeping activities such as dusting, sweeping, mopping, restroom cleaning and changing trash can liners.

XL Parts and The Parts House (TPH) a Marubeni Group is an Equal Opportunity Employer. All employment is contingent upon a successful background check and drug screen that meets the Company's guidelines for employment.

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